The Vice President Education schedules members’ speeches, verifies the completion of projects, and serves as a resource for questions about the education program, speech contests, and club mentor program. They are an important source of Toastmasters knowledge for club members and it is their job to become familiar with all aspects of the Toastmasters education program.
Vice President Education Responsibilities
Coordinate Club Schedule
They oversee the creation of the club schedule at least three weeks in advance.
They ensure that all meeting roles are properly fulfilled; for example, it is not recommended to assign a new member to be the Toastmaster of their first meeting.
Publish, email, or otherwise distribute the meeting schedule regularly so that all members know what is expected and can adjust accordingly if necessary.
Support the Education Program
Explain the Toastmasters Pathways learning experience to members.
Within two meetings of a member joining, ask them to confirm that they received the new member welcome email. Encourage them to follow the instructions in the email and select a path as soon as possible, so they can begin working on their Ice Breaker.
Answer any questions they have about available paths and let them know about the five levels that build in complexity, as well as the elective options available beginning at Level 3. Make sure to share information about educational achievements including digital badges, certificates, and credentials by their name.
Monitor member progress in the club and encourage all members to continue progressing in their path(s). Help members schedule speeches, approve Base Camp level-completion requests promptly, and ensure that level-completion credit is awarded on Club Central as soon as members are eligible. When a member completes all five levels and the path completion section in a path, celebrate their accomplishment and encourage them to select their next path.
Base Camp Manager
For most clubs, the Vice President Education will assume the role of Base Camp manager in the Toastmasters Pathways learning experience. The Base Camp manager facilitates member progress by approving requests and tracking progress on Base Camp. The Club President, Vice President Education, and Club Secretary are the only club officers who have access to the Base Camp manager page. Clubs must ensure that at least one of these officers is able to complete Base Camp manager tasks. More information can be found by going to the Education Program FAQ at toastmasters.org/Education/Education-Programs-Faq.
Plan Speech Contests
Read the Speech Contest Rulebook thoroughly and refer to it as necessary when planning speech contests.
Information can also be found at toastmasters.org/SpeechContests. The Speech Contest Rulebook is updated once a year by administrative protocol. It is important to have the version for the current program year.
Find out which speech contests the District is scheduled to host during the term of office and plan the club contests accordingly.
Manage Mentor Program
Assign every new member a mentor and keep track of who is mentoring whom.
The Club Mentor Program Kit provides everything needed to start a mentoring program within a club. The Pathways Mentor Program is available to members in Base Camp in the Suggested Learning section after completing Level 2 in any path. The Club Mentor Program and the Pathways Mentor Program complement each other, and individuals who are currently working in or have completed the Pathways Mentor Program make a great match for members looking for a mentor.
(Source: https://www.toastmasters.org/resources/club-leadership-handbook)