The Vice President Membership promotes the club and manages the process of bringing in guests and transforming them into members.
Help maintain a constant influx of new members by initiating contact with guests, helping them feel welcome, and providing them with the information needed to join the club. Monitor membership levels and strategize with the rest of the Club Executive Committee about how to overcome membership challenges when they occur.
Vice President Membership Responsibilities
Recruit New Members
The Vice President Membership leads the club’s efforts to continually increase membership.
Promote the goal of gaining one new member per month and, if the club has fewer than 20 members, promote membership goals as outlined in the Distinguished Club Program.
Conduct Membership-building Programs
Club Programs: Organize and promote the club’s participation in the Smedley Award, Talk Up Toastmasters!, and Beat the Clock membership programs. For information about these programs, go to toastmasters.org/MembershipPrograms.
Member Program: Encourage club members to gain recognition in the form of a Sponsor Award by sponsoring five, 10, or 15 new members.
Note: Members who simply facilitate the new member registration do not qualify for an award. To qualify, members must be influential in the new, dual, or reinstating member joining the club. For information about this program, please visit toastmasters.org/Ampa.
Assist Guests
Answer emails, phone calls, and other inquiries from prospective members and encourage them to visit the next club meeting.
Make contact with guests and encourage fellow club members to always help guests feel welcome. If meeting in person, distribute Guest Packets with fliers that include your club information.
The digital guest packet is also available on our website to share more about the organization and how being a Toastmaster can help.
Process Membership Applications
Collect and manage paperwork in the application process. Collect initial dues payments and applications from prospective members and submit them to the Treasurer.
Organize and participate in a Club Membership Committee tasked with considering all new member applications. Be sure new memberships are voted on by a majority of club members.
(Source: https://www.toastmasters.org/resources/club-leadership-handbook)